Published July 8, 2021. Updated October 23, 2023.
As a property manager, your time is valuable — and likely in demand. That's why bringing on a virtual assistant can be helpful for those administrative tasks that take up a lot of your time and energy and keep you from business-building activities.
Finding a property management virtual assistant allows you to spend more time on the things that make you money and less time doing administrative work! However, knowing "when" to bring a virtual assistant onto your team is important.
So, when is the right time to consider adding a VA to your team? This blog post talks about seven signs that indicate when property managers should start looking for virtual help. Keep reading to learn which sign means you need one sooner rather than later!
1. When You Can't Remember Your Last Vacation
It can be hard to remember when you last took a vacation because property management is so demanding. If you can't remember your last vacation (or if you took one), chances are it's been too long!
When your last real break from work to spend time away from your business was over two years ago, now may be the perfect time for a virtual assistant to give you the opportunity to take some much-needed time off.
Why get a virtual assistant? To give yourself a break!
2. You Need Help With Skills You Don't Have
Being a property management expert doesn't mean you have to be good at everything involved to run your business. You might have excellent property managing skills, but accounting or bookkeeping isn't something you should be trusted with.
It's admirable if you've tried to improve your accounting skills but failed. However, instead of putting your business at risk with bad bookkeeping, it's time to find a virtual assistant with accounting skills to keep your business financially sound.
Adding virtual assistants to your team means you add resources you could be lacking to grow your business successfully.
3. There's Not Enough of You (or Your Employees) To Go Around
When property management is your business, there are a lot of things that need to be done. However, if you and your local team can't keep up with all the jobs on hand, consider virtual independent contractors so that someone else can take over those tasks while you focus on what matters.
An overworked team can't serve property owners or tenants well. Putting too much on an employee's plate (or your plate) presents opportunities for mistakes, missed tasks, and unhappy clients.
However, a property management virtual assistant comes on an independent contractor and gives you more capacity to handle existing business and grow!
4. You Can't Focus on the Business
With too many administrative or routine tasks on your plate, you don't have time to manage existing client relationships or find new clients. When you're stretched too thin, and there aren't enough people to handle property management tasks, you need more help!
A property management business owner who can focus on business-building activities is more likely to grow their company. However, when your time is monopolized by tasks that don't directly contribute to the success of your property management business, it's time for an entrepreneur like yourself to find a virtual property management assistant so that they can take care of those essential administrative duties and give you more of your valuable time back.
5. You're Ready to Grow
Scaling up your business can't happen without enough team members or the capacity to handle existing work plus new clients. Contracting with a virtual assistant gives you more hands on deck to grow your business!
As a property management company owner, your time is valuable — and likely in demand. That's why finding a virtual assistant can be helpful for those tasks that take up a lot of your time and energy and keep you from business-building activities.
Adding a property management virtual assistant to your team allows you to spend more time on the things that make you money and less time doing administrative work! Building your workforce with virtual talent is one of the best ways to take on more doors without blowing your overhead or payroll budgets.
6. Your Team Can't Function Through Daily Chaos
If every day brings one more fire that you or your team has to put out to keep clients and tenants, you're not functioning well through the chaos. Disorganization is no way to operate if you want to have a successful property management business.
When chaos is the order of most days, it's time for help from a real estate virtual assistant. The right VA adds skilled talent to your workforce to help everyone get through the day with less frustration and better quality service to clients.
7. You Have Big Dreams (But Lack the Resources to Make Them Happen)
Having the right workforce is critical to executing your vision and company goals. If it's time to stop dreaming and start doing, find a virtual assistant to build your team and make progress toward your future!
With VPM Solutions, building your team with the right talent at the right time is easy. Virtual assistants on our platform have property management industry experience. They also have access to free ongoing training through our VPM Academy to ensure they are always delivering the skills and experience you need as your company continues to grow.
The Time for a Property Management Virtual Assistant Is Now!
When is the right time to bring on property management virtual assistants? If you see any of the signs we mentioned above, now is the perfect moment!
VPM Solutions has thousands of available virtual assistants to handle various property management tasks, including marketing assistance, customer service support, social media engagement, project management, listing and leasing, and more. We have virtual contractors in different locations across the U.S. and around the world to meet your needs. If you’re ready to find solutions to help your company thrive long-term without breaking your budget, get started with your free company profile today!
Learn more about working with a virtual assistant! Download our free resource, "The Definitive Guide to Hiring a Virtual Assistant."
