Many things go into running a successful property management company. One of the most critical aspects is hiring the right people to help you. This is where a virtual assistant can help.
However, hiring a specialized virtual assistant is not an easy task, especially when you already have so many qualified candidates to evaluate and work on your plate. VPM Solutions' White Glove Service can help ease the virtual assistant hiring process for property managers by guiding them through what they need to know about virtual assistants before deciding which one is best for their organization.
Let's look at some of the ways the White Glove Service can help.
The Virtual Assistant Hiring Process
Hiring a virtual assistant is more than just finding someone with the right skills—it requires a structured approach to ensure you get the best fit for your business. Typically, the process includes:
- Defining Your Needs: Identify tasks and responsibilities your virtual assistant will handle.
- Creating a Virtual Assistant Job Description: Write a detailed post that attracts the right candidates.
- Posting the Job: Choose the best platforms to reach qualified virtual assistants.
- Screening Candidates: Review applications and filtering based on experience, skills, and compatibility.
- Conducting Interviews: Assess communication, technical abilities, and fit for your company culture.
- Selecting and Onboarding: Make the final decision, set clear expectations, and integrate your new hire.
While this sounds straightforward, the reality is that many business owners run into challenges at every step.
Challenges in Hiring a Virtual Assistant
While hiring a virtual assistant can be a game-changer for your business, the process comes with its fair share of challenges. Many property managers assume it’s as simple as posting a job and selecting a candidate, but in reality, it requires careful planning and execution.
Here are some common obstacles business owners face when trying to find the right virtual assistant:
- Sorting Through Too Many Candidates: Once you post a job, you may receive an overwhelming number of applications. Without a proper system, it’s easy to spend hours sifting through profiles, trying to determine which applicants are truly qualified.
- Writing an Effective Job Description: A vague or overly broad job description may attract the wrong candidates, leading to wasted time reviewing applications that don’t fit your needs. Many business owners struggle to define the exact skills and experience they require.
- Finding Candidates Who Align with Your Core Values: A candidate may have the right skills but not the right mindset or work ethic. Hiring based on core values ensures long-term success, but many business owners overlook this step.
- Conducting Meaningful Interviews: Interviews are essential, but without a structured process, they can drag on or fail to reveal red flags. Some owners spend too much time interviewing the wrong candidates, while others rush the process and make poor hiring decisions.
- Navigating Independent Contractor Agreements: Hiring a virtual assistant is different from hiring an in-house employee. There are contract considerations, communication protocols, and performance expectations that must be established upfront.
- Time and Effort: The hiring process takes time—time that many busy property managers don’t have. Without an efficient system, it can take weeks or even months to fill a role, delaying important tasks and business growth.
Navigating these challenges alone can be frustrating and time-consuming, making it difficult to find the right candidate efficiently. That’s where VPM Solutions' White Glove Service comes in. Instead of spending valuable hours managing the hiring process yourself, our team provides expert guidance to streamline the process and ensure you hire the best virtual assistant with minimal effort.
What is the White Glove Service?
The VPM Solutions platform was built to operate independently, like Uber or Doordash. However, we understand that hiring a virtual assistant to fill a job role in your business is not the same as ordering a pickup or food delivery. Hiring the right person is paramount to the success of your organization.
The White Glove Service is a FREE service to companies where one of our onboarding specialists will guide you through the hiring process.
Benefits of the White Glove Service
When you log into VPM Solutions, you will see thousands of virtual assistant profiles. This can become overwhelming. Our White Glove Service team will show you best practices in utilizing the platform to reduce the noise and find the best candidates, who can perform all the tasks necessary for your job role.
Many small business owners don’t have much experience hiring team members—especially independent contractors. They build job descriptions that do not attract top candidates. They don’t know how to:
- Hire on core values
- Utilize personality profiles
- Create the right red tape to reduce the time it takes to hire the perfect team member.
They spend hours interviewing people that they have no intention of hiring.
With the VPM White Glove Service, our team will meet with you and guide you to attract top candidates and reduce your total time to hire. Typically, clients that use the White Glove Service fill jobs within two weeks with less than five hours of total time.
How to Use the White Glove Service
The process to find your next virtual assistant is easy on the VPM Solutions platform. Here are the steps:
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Create a free profile on VPMSolutions.com and schedule a meeting with our white glove specialist.
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Create a job description. If you do not have one created, you can use one from our library and modify it as needed.
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Meet with the White Glove Specialist. In the first meeting, the objective is to review your profile and job description and post a job. You have the option to meet with your White Glove Service specialist as many times as you need.
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Invite candidates, receive applications, and meet with our team to review and message candidates.
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Interview candidates and hire.
We made it extremely easy to hire a virtual assistant to do administrative tasks and more for you to help your property management company grow.
How Can I Find Out More?
Utilizing the VPM Solutions platform is a great way to find your next virtual assistant. Thousands of qualified candidates are available on our platform, and our White Glove Service team can help you reduce the noise and find the best candidate for your specific job role.
Our onboarding specialists will guide you through the hiring process so that you can attract top candidates and reduce your total time to hire. If you're interested in learning more about how we can help you find your next virtual assistant, please contact us today!
