As a property manager, trying to handle most of your small business tasks can be overwhelming. However, when you're too focused on the details and day-to-day matters, you can also miss out on opportunities for growth with crucial clients.
Fortunately, you can delegate some of the detailed work to a property management virtual assistant. This type of professional can do things like manage your calendar to help you avoid missing essential appointments and so much more.
In this blog, we'll talk about what virtual assistants are, the tasks they can accomplish, and their benefits to your small business.
A property management virtual assistant is a remote worker with industry experience who can handle your company's repetitive duties. With their help, you can better concentrate on running your business's core operations while they accomplish the simpler everyday administrative assignments and help you stay productive and organized.
The best part is that property management assistants are often already specially trained to complete most duties related to property management. However, if further training is required for the position, your onboarding process should include industry and company-specific training material to build a solid foundation for their role.
Ideally, a highly-skilled VA can handle a significant volume of low-level tasks for your business. Generally, these experts can handle functions including:
Setting up meetings
Answering customer queries
Sending out emails as a marketing strategy
Paying bills and handling accounts
Generating invoices
Finding potential leads through social media
Managing your website
Managing your calendar
Many remote assistants can also take on specialized tasks specific to your business, including listings management, responding to tenant inquiries, and coordinating maintenance vendors.
Why should you consider a remote team member vs. an in-house employee? Working with virtual assistants brings along some distinct benefits to your business!
Running a property management business can be hectic. You might find yourself working many hours outside of "normal" business hours to handle maintenance requests or other issues that require your attention. In addition, with multiple properties under your management, it's easy to find yourself in a stressful position trying to keep track of every property and detail.
However, a remote team member can take some administrative tasks off your hands. With the right virtual contractors, your workload is reduced, and you can spend more time building your business or with friends and family doing things you enjoy.
As an entrepreneur, you often spend more time than you realize on low-level organizational tasks. This may cause a delay in completing high-priority or time-sensitive tasks.
Fortunately, you can look for qualified remote workers to handle tasks that take up too much of your valuable time. For instance, they can respond to emails and answer customer questions. With the extra time in your day, you can meet high-value clients or look into ways to grow your property management business.
It's no secret that repetitive tasks can dim your creativity and innovation. The good news is that you can delegate such work to a virtual team member.
Identifying recurring tasks and developing a process that a virtual assistant can manage shifts those tasks from your plate to theirs. With a dedicated team member keeping track of these tasks, property managers experience better efficiencies and fewer errors in routine things that should function seamlessly.
Without these tasks on your "to-dos," you're able to think about ways to serve clients better or add more doors to your business.
With a skilled remote teammate helping out, you can stop operating "in" your business and focus more time "on" it!
With your remote team taking care of things that would often cause interruptions in your productivity, you can now focus on higher-priority tasks and find more ways to grow.
When you have time to think about ways to grow, your business chances are you will grow!
Another benefit of virtual assistants is that they help "level up" your small business. Ultimately, the addition of remote team members provides the necessary labor and resources to scale your business for the future. You'll also find your level of customer service improves with the right team players in place!
Virtual assistants are important remote team members you can rely on to help your property management business. So, where should you look for a virtual assistant with industry experience and the skills you need? We're confident you can find your next real estate virtual team members at VPM Solutions.
We have thousands of virtual assistants with access to training in the property management industry. Additionally, you can manage an entirely remote team easily by using our Company Accounts feature. Schedule a Demo to get started on your remote team management solution today.